The Office & Operations Coordinator in Zagreb plays a key role in ChainSafe’s Croatian workplace experience. This position will be responsible for managing all office-related tasks in Zagreb as well as facilitating communication channels between local third-parties (such as our Croatian accountant, attorney or facility manager) and our Canadian parent company. Specifically, the areas of focus will include in-office maintenance, stakeholder communication as well as cross-departmental administrative support.
Challenges for you to work on include:
- Office maintenance & management: Help maintain workplace safety standards, stocking of supplies (kitchen/office), professional workspace presentation, general administrative tasks (doc filing, mail & shipping requests)
- Be the main point of contact for all internal/external office visitors, handle communication & key distribution/collection, lead facilities management such as repairing, assembling and organizing items
- Work with local third-parties where required (attorney/accountant/cleaners/service providers/facility manager/Kontrol biro - work safety)
- Assist teams with event planning & keeping stock of promotional materials
- Lead and devise plans for office improvement initiatives. We’re hoping for plenty of creative ideas & initiatives to keep Zagreb’s office vibrant and professional work environment
Responsibilities
- Keep the local office & operations run smoothly
- Correspondence with the building manager, cleaning services, and other tasks involved in office maintenance (e.g. technicians or repair services)
- Overview promptly monthly payroll, bookkeeping & reporting, together with our local accountant/bookkeeper
- Verify legal compliance, together with our local attorney
- Organise and file company documents, such as employee contracts, receipts & invoices
- Keep track of office inventory, including employee equipment
- Internship program management: Handle student salaries & manage communication with Student Center
- Quarterly budget planning & tracking of all Croatian entity expenses
- Team travel management: Create travel orders and manage reimbursements
- Office supply maintenance: groceries, toiletries, office material, and everything else required at the office on a weekly or monthly basis
- Event management: organise in-office company events, keep stock of promotional material
- Administrative and related support to the rest of the organisation
Qualifications & Expectations
- 1+ years of experience in office & operational administrative work
- Excellent multitasking skills. You are resourceful, autonomous and have a roll-up-your-sleeve mentality
- Superb interpersonal skills. You can be a confident communicator and be able to demonstrate a genuine passion for helping people
- Based in Zagreb, part-time (20 hours/week), min. 3 days in-office with flexible hours
- Advanced/Proficiency knowledge of Croatian and English language, both written and spoken
- Excellent computer skills, including a high degree of proficiency in Google Suite tools (Drive, Docs, Sheets, Slides, Forms, Gmail)
Why Join ChainSafe
Founded by developers for developers, ChainSafe is a remote-first company with an international team. We continue to provide opportunities for personal and professional growth, value autonomy and responsibility, have a results-driven environment, and offer flexible work hours.
We care deeply about our values and look for these attributes in every new team member. In addition, we recognize the benefits of cultivating a diverse team and aspire to embed respect for all people into our culture. We encourage women, the LGBTQIA+ community, people of color, and members of any other group underrepresented in the blockchain space (or tech in general) to apply.
How to Apply Please fill out the Greenhouse application form below and ensure that you attach your resume. Please note, this is a part-time role.
