RECRUTIMENT COORDINATOR

People & Culture

Posted: 5/6/24

CJA is looking for a Recruitment Coordinator to join our growing team who is passionate about applicant tracking and ensuring and effective applicant experience.

Join our team of dynamic professionals!

ABOUT CJA 

The New York City Criminal Justice Agency (CJA) is a not-for-profit service and research organization that operates in partnership with the New York City Mayor’s Office of Criminal Justice.  CJA is the City’s main pretrial services agency, combining operations, pilot projects, and research under one roof.  CJA utilizes procedural justice practices to provide pretrial services to over 100,000 persons arrested annually in New York City. Information collected about these arrestees and subsequent case processing is maintained in the agency’s internal and externally shared database systems, which are used to conduct descriptive and evaluation research on arrestee characteristics, case processing and court outcomes, and on issues and potential reforms to criminal justice policy in New York City. CJA’s programs operate in the criminal courts and detention facilities 24 hours a day seven days a week within the 5 boroughs of NYC, employing over 250 employees, citywide. 

PROGRAM SUMMARY

The organization’s People & Culture team manages the Human Resource functions for the Agency’s 250 + staff members city-wide, including recruitment, on-boarding, orientation, employee relations, benefits and compensation, professional development, workplace health and safety and compliance.  Approximately 30% of the organization’s work force is unionized line staff providing 24-hour coverage for our operations.  It is the department’s mission to help employees understand their rights and obligations and to support staff, managers, and organizational leaders in navigating all the complexities of work life through the various phases of the employment cycle. In doing so, we seek to create a culture of inclusion and understanding with a respect for diversity of culture, experiences, and ideas that support mission. We draw upon the individual and collective strengths and values of our talent to define and inform the need for comprehensive benefit plans, establish professional goals, and meet performance objectives for the organization.

POSITION SUMMARY

Reporting to the Talent Acquisition and Retention Manager the Recruitment Coordinator is tasked with executing administrative coordination and support of the Recruitment department by aiding on a transactional level for various functions within the department. Core involvement includes ATS functionality, administrative support, and follow-up on recruited candidates. This role is critical in helping us to build, manage and scale high-impact recruitment solutions across the Agency.

PRIMARY RESPONSIBILITIES

  • Support Recruitment Manager in maximizing the use of the ATS to create a more efficient applicant experience and user interface.
  • Follow up with HR Managers to ensure timely submittal of applicant scorecards.
  • Run reports using ATS for Recruitment Manager on a routine basis to track recruitment trends, goals, and targets.
  • Formatting, publishing and unpublishing job postings.
  • Post roles in a timely manner ensuring scorecards and interview plans have been reviewed by the hiring manager and make edits as needed.
  • Work with data and metrics, using Excel and Greenhouse
  • Create presentation decks, charts, graphs, and various materials to support structured interviewing and hiring practices.
  • Track job requisition workflow to ensure all steps are completed.
  • Scheduling and coordinating recruitment meetings with hiring teams and Stakeholders.
  • Handle HR related recruitment inquiries to support internship and college recruitment partnerships.
  • Supports Recruitment Manager with research appropriate sourcing for hard to fill and specialized roles.

REQUIRED QUALIFICATIONS

  • Bachelor's degree in human resources management or related field in lieu of bachelor's degree 2 years of experience in a recruitment assistant role or similar title is acceptable.
  • Must have experience working in an ATS posting jobs, running reports, and tracking recruitment workflow.
  • MS Office proficiency, specifically related to Word, Excel and PowerPoint specifically creating and editing documents in MS Word; using Excel for spreadsheets with numeric calculations and charts and PowerPoint for dynamic presentations.

PREFERRED COMPETENCIES & EXPERIENCE

  • Strong mindfulness to detail
  • Strong aptitude toward continuous learning
  • Initiative-taking, analytical mindset
  • Effective time management
  • Orientation toward change management and process improvement
  • Demonstrated utilization of technical resources to best capture, manage and record, accurate HR information.

SALARY: $68,000 – $72,000

LOCATION: New York, NY

*Internal applicants must be in their current role for at least 1 year and in good standing (no disciplinary action within 90 days) to be eligible for this role. 

CJA VALUES  

Each employee at CJA is guided by these values in our work: 

  • Commitment: We are committed to being active partners in criminal justice reform through initiatives and creative problem-solving that evaluates different methods and strategies for alternatives to detention. 
  • Fairness: We are guided by fairness and the presumption of innocence for those who are detained and work with integrity and without bias to protect the privacy and interest of court-involved people and their families. 
  • Innovation: We value curiosity as a driving force to lead the way in pretrial services. We use innovative techniques in research, pilot programs, and engaging justice-involved communities to execute our mission of reducing unnecessary pretrial detention.

BENEFITS:  CJA offers a very generous benefit plan including health, dental and vision insurance, a comprehensive mental health, and wellness (EAP) plan, four weeks’ vacation, paid holidays, and a retirement plan with employer matching contributions.  CJA is also strongly committed to professional learning and development for its staff members and offers staff varied opportunities for learning and development through partnerships and vendor services for web based, in-person professional development training, as well as in-house job training and development.

Note: This position operates on a hybrid schedule with in-person 3 days per week and remote 2 days per week. 

Only those candidates being considered will be contacted.

The New York City Criminal Justice Agency is an Equal Opportunity Employer

CJA is committed to creating a diverse work environment and is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

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