Position Reports to: Director of Operations, East Harlem Scholars Academy High School

Start/End Date: 2024 - 2025 School Year

Hours: 8:00 am - 4:30 pm + some out of school time responsibilities

Compensation: $68,016 - $76,141. Please note that this is a general range. We believe in compensating staff members fairly in relation to each other. We take into consideration qualifications, credentials, years of experience, and one's impact on behalf of the organization - internal and external equity is taken seriously. East Harlem Scholars Academies also offers a comprehensive benefits package.

FLSA Status: Exempt

Who We Are

East Harlem Scholars Academies are community-based Pre-K to 12 public charter schools operated by East Harlem Tutorial Program (EHTP). EHTP began in 1958 as a children's reading group and has since grown into a multi-site after-school program for traditional public school students and a network of public charter schools focused on significantly increasing the college graduation rate in East Harlem. We are on track to serve at least 25% of East Harlem students by 2025, with enrollment for this year at approximately 2200 students in our schools and after school programs. In 2020, 99% of our seniors were accepted to college, and our current scholars in college are on-track to graduate at eight times the national average of their peers.

At EHTP we also aim to serve as an agent of change and thoughtfully contribute to the national fight for racial equity. Through our organization-wide commitment to anti-racism work, we prepare our scholars to effect change, challenge the status quo, and thrive in the world around them. As staff members, we face our own racial identities and conscious and unconscious biases. With this in mind, all of our professional development, curriculum, organizational materials, and processes are designed with a goal of racial justice. Read our racial equity statement here.

We ground all of our work in racial equity, in our core values, and in our four guiding pursuits: the Revolutionary Pursuit of Love, the Radical Pursuit of Knowledge, the Responsive Pursuit of Healing, and in the Relentless Pursuit of Results. These pursuits inform and are reflected in our current four key strategic priorities: to increase high-impact, high-quality academic curriculum, programming content, staff capacity, and coaching; to embrace and advance our use of technology; to deepen our embodiment of ethical and equitable radical humanity; and to efficiently operationalize teaching, learning, community, and care.

For more information about Scholars Academies, please visit us at www.eastharlemscholars.org.

About the Opportunity

As our students enter high school, each class and course credit has a significant bearing on their ability to graduate on time and with the credentials to proceed to college and the workforce. The high school registrar works with the data, operations, and instructional teams to ensure that every student has access to the courses they need to graduate on time, and that staff are able to use data to support students’ paths to graduation.

What Qualifies You

You hold yourself to high professional and ethical standards
You enjoy and/or have experience working with diverse populations of students and communities
You are open to the excitement and challenges of a growing organization
Experience working with in a high school setting, preferably in New York State
You understand NYS High School Requirements and Credits
Experience working with PowerSchool or a similar Student Information System

Areas of Leadership

Serve as Advisor to 10-15 students, motivating students across academic skill levels and cultivating students’ social-emotional awareness and well-being
Teach one section of one elective class
Maintain class sizes within capacity limits and provide class enrollment numbers to Leadership and Operations teams
Distribute schedules to students each term
Process daily class attendance in PowerSchool and work with the Operations Team and teachers to assure that accurate period by period attendance takes place for each semester
Coordinate with the Operations Team regarding excused absence entries and notates in student record accordingly
Work closely with the College Access and Career team to review Scholars’ credits earned and credits needed for High School graduation
Ensure each student has an enrollment plan to keep them on course to on-time graduation.
Create systems for students to make informed class selections.
Maintain up-to-date information on NYS graduation requirements and college admissions standards.
Support advisors with individual student and family meetings on academic progress to graduation and personal goals.
Ensure all relevant records, credits, and academic information for students new to the network is captured and incorporated into student information systems and reporting.
Work with school leadership team to organize annual school course schedules that accommodate student needs, desires, and offer a clear path to graduation for each student.
Ensure course catalog is consistently up-to-date with state, authorizer, and college admissions requirements.
Work with data associate to track student academic progress toward graduation, celebrate student academic successes, and create reports for instructional staff analysis.
Work with Student Information Services Manager to design and produce student transcripts that reflect valuable markers of progress, including, but not limited to GPA and credit acquisition.
Coordinate all records requests from outside organizations, including employers, colleges, high schools and other programs.

Thank you for taking the time to submit an application.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone *

Resume/CV *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

Cover Letter

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

What are your preferred pronouns? (optional)

How did you hear about this job? *

Were you referred to this position by someone? If so, please include their name.

Are you legally eligible to be employed in the United States? *

Do you require employer sponsorship? *

(If you’ll require EHTP to commence, i.e., “sponsor,” an immigration or work permit case in order to employ you, either now or at some point in the near future, then you should answer yes. An example of an immigration or work permit case that may require sponsorship now or in the future would be an H-1B or other employment-based work permit sponsorship. As a note, unfortunately EHTP does not sponsor visas for employment at this time.)

Have you ever had a professional certificate revoked or suspended? *

Have you been convicted of any offense for physical or sexual abuse of a child? *

Do you have a family member who works at EHTP? *

Are you an alumni of an EHTP program? *

In what ways do you believe that an organization/school must involve the community they serve in order to succeed? *

Why are you interested in working in a community-based organization in East Harlem? *

Please read our antiracism statement. How does being actively antiracist show up in your work? *

EHTP antiracism statement

List the names and contact information (phone and email) for three references. While we will not contact your references without notifying you, it's helpful to have this information should we advance in the application process. *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in East Harlem Tutorial Program’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Are you Hispanic/Latino?

Please identify your race

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Disability Status

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Our system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our help center.

Please complete the reCAPTCHA above.

High School Registrar (2024-2025)

Apply for this Job

Voluntary Self-Identification

Voluntary Self-Identification of Disability