Due to an internal promotion, we are now seeking a full-time, on site Office Administrator to join our friendly team. Working alongside the Office Manager as well as supporting the general business activities, you will also support projects for both the Finance and People Teams. The successful candidate will join our small Business Operations team and will support a wide range of tasks from answering phones and greeting visitors, to day to day office administrative tasks and supporting or owning administrative projects supporting other teams, therefore you must be confident in handling a wide range of activities. Above all, you will play a key role in making Lightcast Discovery a great place to work by ensuring our people have the supplies, tools and resources needed to deliver great work.
Key responsibilities include
- General administration support - manage company records and documents
- Liaison with suppliers, setting up accounts and maintaining a corporate account register
- Management of purchasing systems
- Purchase to pay process for Operations purchases
- Working with the Office Manager in ensuring office and kitchen are clean, tidy, well stocked
- General facilities Support
- Supporting the Office Manager with contractor and supplier management
- Booking in, meeting, and greeting guests, making sure they feel welcome and assisting them with any needs; ensuring meeting rooms are prepared for major meetings
- Incoming / outgoing correspondence duties
- Project support and ownership- owning and delivering administrative projects to areas of the business
- Shared inbox and helpdesk management
- First point of contact for external calls
- General filing and NDA management
- Invoice administration
- Providing cover for the Office Manager as needed
- Ad hoc office and facilities duties
Person specification
- You will have the ability to multi-task whilst prioritizing your own workload and be able to work with minimal supervision
- You must have previous experience in a similar role, which is diverse and very hands on
- You must possess strong interpersonal skills and be able to liaise with people at all levels of seniority
- You must have a high level of understanding of confidentiality
- Proficient use of all Microsoft Office
- Excellent attention to detail
- Highly organized
Due to the nature of this role, the work needs to be carried out in the office between the hours of 9am and 5.30pm with occasionally work from our other site just outside of West Cambridge (2-4 times per month).
Salary circa £25,000-28,000 per annum plus generous benefits package including:
- 26 days holiday, plus Public Holidays
- Flexible working hours
- Pension contribution matched up to 7%
- Private medical insurance
- Income protection
- Life insurance
- Subsidized gym membership and weekly cross fit sessions
- Access to Cycle to Work and Technology schemes
- Enhanced family leave policies
At Lightcast, we recruit on a rolling basis, meaning we carry on recruiting until we find the right person for the role being advertised. We tend to compare individuals to the role specification rather than to each other.
About Lightcast
Lightcast Discovery is a bio-tools company developing a platform that combines the flexibility to analyse a wide range of cell types and assays with precise control over droplet number, occupancy, location and movement. Working with major pharmaceutical companies and leading academic institutes. Together, using our next generation microfluidic platform, we are driving scientific innovation, developing unique therapeutic approaches, and forging a path to exciting new scientific discoveries. Learn more about Lightcast Discovery at https://www.lightcast.bio/.
Lightcast Discovery is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
At Lightcast, we recognize there is no perfect candidate. If you have some of the experience listed above but not all, please apply anyway. Experience comes in many forms, skills are transferable, and passion goes a long way in our book. We are dedicated to building diverse and inclusive teams and look forward to learning more about your unique background and what you can bring to Lightcast Discovery.
Recruitment & Staffing Agencies: Lightcast Discovery does not accept unsolicited resumes from any source other than directly from candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lightcast or its employees is strictly prohibited unless contacted directly by Lightcast Discovery’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lightcast Discovery, and Lightcast Discovery will not owe any referral or other fees with respect thereto.
