Executive Assistant (m/f/d)
💡 Our mission: Bring innovation to the patient faster
As regulations of the medical sector become increasingly strict in the European Union, health institutions, such as hospitals and laboratories struggle to maintain compliance due to a lack of knowledge and resources. This bears the risk of pushing small laboratories out of business and reducing the overall offering in diagnostics, ultimately resulting in a reduced health care quality for patients.
At Platomics, we address this problem by creating products that tap into an existing ecosystem and make complying with a wide range of regulations fast and easy.
Candidates should be prepared to work in a high-cadence environment, collaborating with a highly qualified and international team. Your contributions will directly impact the lives of millions of individuals by ensuring that treatments and laboratory analyses especially for rare diseases can remain available.
We are looking for an Executive Assistant to join us on this journey.
The Role
As an Executive Assistant at Platomics you will:
- Provide assistance to the CEO under the supervision of the Chief of Staff
- Manage special projects independently and ensuring their successful completion
- Coordinate cross-department topics in collaboration with the Management Core Team
- Manage schedules; arranging meetings and travel planning
- Assist with the preparation of reports and presentations
- Handle confidential information with utmost discretion
Candidates for this position must be available for a full-time role (38.5 hours/week) and be based in Vienna. Although the company adopts a hybrid remote work policy, the nature of this role requires on-site attendance at least four days per week.
What you bring to the table
- Strong and resilient personality that can handle high-pressure situations and adapt to changing circumstances effectively
- 3+ years experience in a role that supports Executive Management
- Exceptional organizational skills and attention to detail to manage multiple tasks and deadlines efficiently
- Excellent verbal and written communication skills in English and German
- Proficiency in Microsoft Office Suite (especially PPT & Excel), Atlassian Suite and other office management software
Nice-to-haves:
- Start-up or VC experience
- Healthcare, Science, MedTech experience
- Work / education experience in an international setting (exchanges, work abroad, etc.)
- University degree
- Experience with financial modelling
- Experience with organizational processes, OKRs, etc.
What we offer
- Be part of a company that makes a significant impact: our work improves healthcare for millions of people.
- Receive a competitive salary above the Austrian union minimum, ranging from € 40,000 to € 50,000.
- Enjoy the flexibility of working from home one day per week.
- Use a personal laptop provided by the company.
- Access confidential and professional counseling services whenever necessary.
- Benefit from the Edenred restaurant/food allowance.
How we work
We are a team of experienced, driven individuals working remotely across Europe. While our team culture is continually evolving, it is guided by the following principles:
🔋 Its a marathon, not a sprint
We create a work environment that keeps all team members healthy physically and psychologically in the long term. While we work hard, we respect boundaries and take breaks to recharge.
💬 Radical candour & psychological safety
We say what we think and care about each other. We appreciate feedback because this is what lets us grow. We create an environment where every opinion gets heard and valued.
🥇 We reject mediocrity
We deliver our best work. We care about the results we deliver and own our mistakes. We take calculated risks and ship fast - but we are not sloppy.
🔥 Ideas over hierarchy
Facts and arguments win, not job titles.
What happens next
If this posting sparked your interest, please submit your application below. You can familiarize yourself with the company via our website and Linkedin page.
If your skillset matches what we are looking for, you will be contacted and the application process follows these general steps:
- Introductory Call with Hiring Manager (30 min)
- Task Interview with the team (60 min)
- Executive Interview (30 min)
Platomics is committed to providing a respectful, safe, and inclusive workplace. Diversity at Platomics means fostering a workplace in which individual differences are recognized, appreciated, and respected in ways that fully develop and utilize each person’s talents and strengths and this starts with the recruitment process. If you have any special needs to accommodate your application or an interview, please let us know.
