Executive Assistant (1 Year Contract)

Sagard overview: 

Sagard is a multi-strategy alternative asset manager with professionals located in North America, Europe and the Middle East. Sagard invests across three asset classes: Equity, Credit and Real Estate, and since 2016, has grown exponentially to over US$25B AUM and over 300 team members. 

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs for entrepreneurs. Sagard aims to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams with deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors, and other valued relationships.  

Sagard is a UN PRI signatory and strives to measure and assess the social and economic impact it has on the people and businesses within our network and our society as a whole.

More at https://www.sagard.com/.

Position overview:

The Executive Assistant will assist a Partner and their team within Portage. The Executive Assistant's mandate is to work closely with the Partners and oversee the daily work and lend assistance as needed according to the Sagard / Portage core business values. The EA is expected to provide efficient administrative and clerical support and manage multiple priorities while creating an appealing and healthy working environment

Your Responsibilities:

• Manage, coordinate and maintain complex calendars.
• Provide full range of administrative support to Partners and team members.
• Work in correlation with other EAs and Office Coordinators to create standardized policies and firm processes.
• Act as a point of contact for internal and external stakeholders (e.g., vendors, clients, colleagues, shareholders, etc.)
• Respond to email requests and triage to appropriate team members.
• Support reception duties as needed (e,g., setting up meetings, coverage at the front desk, etc.
• Liaise with board members and management committees to schedule meetings, set up conference calls, and organize various corporate events.
• Prepare documentation for presentations and meetings. 
• Maintain databases and contact directories.
• Coordinate travel, including flights, hotels, meetings, meals etc. 
• Complete expense reimbursement for Partners and team members.
• Support the EA cross-functional team structure and assist the EA Team Lead as needed (e.g., help organize internal events, provide vacation coverage, etc.)
• Maintain electronic filings as required.
• Take on special projects as needed.

Experience & Qualifications:

• 2+ years of experience in a similar role supporting senior management.
• Knowledge of Google suite and CRMs (e.g., DealCloud and Affinity) a strong asset
• Strong organizational skills and autonomy.
• Experience with Venture Capital or startups ideal.
• Ability to work under pressure in a team environment as well as independently.
• Discreet, reliable, thorough, and exercises good judgment.
• Excellent interpersonal and communication skills with strong attention to detail
• Demonstrate availability and ability to adapt, have a quick turnaround time, and good speed of execution.
• Team player who collaborates with multiple levels including external stakeholders
• Patient, flexible and adaptable to changing priorities

Our ideal candidate:

• Rigorous - Strong analytical and problem-solving skills; organized and outstanding attention to detail; a high degree of accuracy in a fast-paced, results-driven workplace; hard-working and willingness to work nights and weekends when required.
• Proactive and innovative - Thrives in an unstructured working environment; curious and eager to learn about a wide variety of topics; suggests new ideas and new ways of working
• Collaborative - Inclusive operating style coupled with a hands-on, results-oriented attitude.
• Excellent spoken and written English

Sagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual. If you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.

We welcome all applications and wish to thank all candidates for their interest in applying for this position. However, only individuals selected for interviews will be contacted.