Title: Operations Coordinator, Real Estate & Administration
Department: Real Estate & Administration
Report to: Director of Real Estate & Administration
Compensation:  $25.50 - $29.00 Hourly
FLSA: Non-Exempt

LOCATION/HOURS

This is a full-time, hybrid position based out of our New York City office location. It is expected that some duties will be performed on-site, and some remotely, with the understanding that government and public health guidelines will determine the extent to which it is safe to carry out in-person and onsite activities. 

ABOUT SEO

For more than 60 years, SEO has created a more equitable society by closing the educational and career opportunity gap for ambitious Black, Hispanic/Latinx, and Native American young people. All are welcome to apply to our programs.  

POSITION OVERVIEW

The Operations Coordinator, Real Estate & Administration is a key member of the Real Estate & Administration team at SEO in ensuring all spaces provide a safe, efficient, and welcoming environment for all members of the SEO community.  This role will have the opportunity to sharpen project management skills, build and improve processes, and help ensure SEO’s spaces are optimized to support a hybrid workforce. This position reports to the Director, Real Estate & Administration, with whom the Operations Coordinator will work closely to plan and successfully execute projects with wide-reaching impact.

  • Project Management:
    • Support effective planning of Real Estate projects such as office improvements, renovations, and establishment of new offices or programming locations
    • Serve as project manager for major team projects to ensure smooth execution and on-time completion
    •  Lead implementation of new operational systems and resources
  • Policy and Procedures:
    • Assist with development of policy, procedure, and training documents
    • Update and maintain existing materials
    • Support implementation of new or updated policies 
  • Safety and Security
    • Support the maintenance and continued improvement of safety protocols and emergency preparedness measures
    • Manage emergency communication platform and coordinate periodic drills and system tests
    • Help ensure all SEO office and programming locations meet internal safety standards as well as comply with OSHA, New York Heroes Act or other relevant external requirements.
  • Ongoing Operations:
    • Manage day-to-day office systems, such as administering SEO’s space management platform and office access cards.
    • Coordinate work with building vendors and internal stakeholders to ensure timely completion and ongoing upkeep of SEO offices
    • Supervise temporary and seasonal part-time staff as needed
  • Other duties and responsibilities as assigned

QUALIFICATIONS

  • Bachelor’s degree from an accredited college or university
  • 3+ years of related experience in office administration, real estate, or facilities management, preferably in a nonprofit setting
  • Must be in commutable distance to SEO’s New York Office and be able to work in-person on a hybrid schedule
  • Experience implementing new policies or resources

COMPETENCIES & SKILLS

  • Strong project management skills, must be able to complete a project from start to finish
  • Proficient in cloud-based workplace collaboration tools and space planning tools
  • Able to work in fast-paced, multi-priority environment
  • Good communication and presentation skills, both written and oral
  • Ability to adjust and react with optimism and professionalism, is solution oriented
  • Strong organizational skills, time management and project management

COMPENSATION & BENEFITS  

 

SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to consistently use a DEIB lens to put people first and foremost.  

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.  

 

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.

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